Financial Documentation
Last Updated: 2/23/2022
Financial documentation includes a minimum of two years of projected revenue and expenditures and one year of actual costs for the fee revenue supported activity shall be drafted by the requestor and reviewed by the office of financial management and considered by the president prior to establishing or adjusting any Category II or III fee.
Additionally, for Category IV and V fee, financial documentation including a minimum of two years of projected revenue and expenditures and one year of actual costs for the fee revenue supported activity shall be submitted by the requestor. The president will make a determination after consideration of the revenue and expenditure plans associated with the fees, and will notify the fee advisory committee of his or her decision.
Category III Fees for Course Fees and Travel Fees are also subject to the following ranges and definitions.
Category III Fees for Course Fees and Travel Fees are also subject to the following ranges and definitions.
- $0-$150 Course Fees. Fees that supplement the basic complement of classroom and laboratory instruction by providing tangible materials and services that would otherwise be unavailable to students, and which allow students to meet the educational objectives of a given course.
- $0-$3,000 Travel Fees. Fees for courses that require field trips or travel off campus in order to meet the educational objectives of a given course.
For more detail on the authority, responsibility and accountability for Category III fees, please read the Miscellaneous Course Fees Policy.
Effective Date
Please select the semester and year that the fee will be effective.
Fee Level/Ranges
Last Year Actual (if requesting an adjustment of the fee level for an existing fee)
Please note that the reviewer of the request to increase the fee must compare the total actual costs for the previous year as stated on line item (A) to the Actual fee revenue collected in the previous year stated on line (E). Therefore, the excess of actual revenue over actual expenses will not support your request to increase the fee unless adequate explanation / justification is provided, as explained below.
Minimum (Year One) - Needed for all fee requests
Please state the projected cost (and the number of students) for the first year.
Maximum (Year Two) - Needed for all fee requests
Please state the projected cost (and the number of students) for the second year. Usually, the cost during the second year is higher than the first year due to general price
Cost Elements & Projected Costs
The following are examples of costs to include
Personnel Services
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Salaries and Wages
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Temporary Help
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Student Assistants
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Staff Benefits
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Other
Supplies and Services
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Tangible Consumable Materials
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Services
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Insurance
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Rentals
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Other
Other
Include any expense item that does not fit into either of the 2 categories listed above (i.e. Personnel Services and Supplies & Services). Detail explanation should be provided.
What Fee Amount Do You Recommend?
Please recommend the appropriate fee level for implementation. Cannot exceed actual cos
